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Candidate

Female, 35 years, born on 17 September 1989

Actively searching for a job

Astana, willing to relocate (Aktau, Almaty, Astana, Volgograd, Voronezh, Yekaterinburg, Spain, Kazan, China, Kingdom of Saudi Arabia, Krasnodar, Kyrgyzstan, Moscow, Netherlands, Nizhny Novgorod, Novosibirsk, UAE, Pavlodar, Perm, Russia, Rostov-na-Donu, Ryazan, Samara, Saint Petersburg, Sochi, Tashkent, Tuapse, Uzbekistan, Ufa, Khanty-Mansiysk, Yuzhno-Sakhalinsk, Yaroslavl), prepared for business trips

Business Administration Manager| Administration Manager| Site Manager| Project Manager| Team Leader

Specializations:
  • Administrator
  • Maintenance department manager/head
  • Office manager
  • Project manager
  • Branch manager

Employment: full time, project work

Work schedule: full day, flexible schedule, remote working, rotation based work

Work experience 16 years 5 months

November 2019currently
5 years 5 months
Defender Engineering LTD (Arctic Group International affiliate for Tengizchevroil)

Atyrau

Oil and Gas... Show more

OFFICE ADMINISTRATION MANAGER
- Collaborator of a Company’s Mobilization, Travel/Crew Change, Emergency Evacuation and Road Safety Procedures; - Leader of Behavior Based Safety program, actively handling and campaigning the HSE tasks, such as first aid/fire safety/safe driving trainings, camp evacuation; - Reduced the translation requests completion timeframes by implementing internal scope-specific glossary and Trados application; - Reduced the Administration and Translation staff for two units by reorganizing the workload and improving the communication/reporting methods; - Obtained 100+ work permits and visas for expatriate personnel; - Providing comprehensive administrative support and supervising staff; - Acting as a liaison between departments, outside vendors and staff members; - Organizing, supervising and facilitating the workflow; - Supervising and motivating the office personnel (receptionists, translators, admins, expediters); informing employees about decision made, determining degree if employees responsibility, developing work performance standards and criteria; - Travel policy creation, updating and ensuring that all staff is informed and abide policy on daily basis; - Submitting suggestions for management consideration of office work improvement; - Conducting business negotiations; - Assisting the office staff to solve problems as they arise, taking actions to avoid any conflicts.
June 2017June 2019
2 years 1 month
KPJV Limited Kazakhstan (for Tengizchevroil LLP)

Oil and Gas... Show more

SITE ADMINISTRATOR
- Onboarded 700+ rotational employees for the Project with the short mobilization notice; - Collaborator of a Project mobilization/onboarding procedure; - Trained/mentored over 10 Administrative Assistants; - Senior management mobilization/demobilization, meet & greet, travel arrangements including rotational, business trips (500 employees) - Onboarding visitors for the team; - Interviewing/hiring/mentoring new admins for the team in Atyrau and Tengiz; - General administrative responsibilities such as training enrollment, welfare, office/PPE supplies, IT support etc.; - Coordination VIP visits and Tawn hall preparations; - Providing consulting and advisory support to Project Manager, Construction Managers and team members; - Project cross-function interface coordinator; - Leadership team action tracking and expediting; - Performance monitoring to improve personal and team development; - Supporting project lessons learned actions.
May 2016June 2017
1 year 2 months
KazMunaiGas Automation LLP, KMG and Schneider Electric BV

www.kmga.kz

IT, System Integration, Internet... Show more

TRAVEL/LOGISTICS COORDINATOR
- Collaborator of the mobilization/onboarding procedure; - Collaborator, owner and coordinator of the Company’s transportation schedule development and process; - Spearheaded the mobilization/demobilization, travel arrangements including rotation and business trips for onshore/offshore staff (200 employees); - Supervision/monitoring of travel assistants' performance; - Visa extension/cancellation arrangements for expat and local employees, registering expat employees in Migration Police, preparation of Letters of invitation; - Supervision/monitoring of transportation staff performance; organization and holding of monthly/weekly safety trainings for travel/transportation staff; - Implementation and realization of meet & greet, travel and safety procedures/policies; - Organization of equipment/control cabinets delivery to onshore/offshore; - Tendering (travel agencies, PPE supplies companies).
October 2015April 2016
7 months
Bolashak-Atyrau (for Tengizchevroil LLP)

Oil and Gas... Show more

ADMINISTRATIVE ASSISTANT
- Responsible for travel arrangements, meet & greet for Tengiz based employees and visitors; - General administrative staff including training enrollment, badge issuance, office/PPE supplies; - Equipment orders upon request from Future Growth Project personnel.
October 2014October 2015
1 year 1 month
Bolashak-Atyrau (for Tengizchevroil LLP)

Oil and Gas... Show more

TRAVEL COORDINATOR
- Visa extensions/cancellations for Chevron/Tengizchevroil employees; - Rotational travel arrangements; - Atyrau Future Growth Project transportation schedule development; - Pre-assignment agenda development for Chevron employees; - Support implementation and realization of meet & greet procedure.
February 2013September 2014
1 year 8 months
KIS/Orion (for Tengizchevroil LLP)

Oil and Gas... Show more

ADMINISTRATIVE ASSISTANT
- Review and monitor payment of invoices in Ariba system; monthly accrual, forecast budget, staffing planning for BS department; - Maintain documentation on all administrative issues, HR documents; - Support Language Services Supervisor in maintaining external/internal candidates, CVs and testing, combine conference/meeting assistant responsibilities; - Responsible for business trips/VIP visits arrangements; - Periodical replacement of Administrative Assistants in other departments (Public and Government Affairs, etc.).
March 2011January 2013
1 year 11 months
Bolashak-Atyrau (for Tengizchevroil LLP)

Oil and Gas... Show more

CONFERENCE/MEETING ASSISTANT
- Arranged 3000+ meetings, including internal Tawn halls, management meetings and conferences with the governmental bodies; - Responsible for organization of all meetings/conferences/Tawn halls in Tengizchevroil Head Quarters office.
May 2008June 2010
2 years 2 months
Otrar Travel; Carlson Wagonlit Travel

Public Services... Show more

INTERNATIONAL/DOMESTIC TRAVEL AGENT
- Ticket reservation and issue, including private, rotational and business travel for Tengizchevroil employees, both domestic and international destinations.
August 2006January 2007
6 months
“River Palace” Hotel

Hotels, Restaurants, Food Service Industry, Catering... Show more

RECEPTIONIST-ASSISTANT
- Receptionists' general duties; - Provided written/verbal translation when required.

Skills

Skill proficiency levels
Advanced level
Оптимизация бизнес-процессов
Проведение презентаций
Административное управление
Ведение переговоров
Организаторские навыки
Работа в команде
Управление персоналом
Обучение персонала
Подбор персонала
Организация мероприятий
Работа с большим объемом информации
Администрирование
Руководство коллективом
Деловая коммуникация
Обучение и развитие
Управленческие навыки
Контроль исполнения решений
Организационные навыки
Мотивация персонала
Бизнес-планирование
Организация встреч
Внутренний контроль
стандартизация бизнес процессов
Управление командой
Должностные инструкции
Управление процессами
Внутренняя документация
Административная поддержка руководителя
Автоматизация процессов
Умение планировать

Driving experience

Own car

Driver's license category B

About me

Solutions-driven, communicative Administration Manager with over 15 years of experience in fast-paced oil and corporate environments. Efficient in managing multiple teams, developing procedures, cost reduction strategies and providing administrative support. Skilled in conflict resolution, performance management, and creating positive work environments. Looking to help you spearhead the processes transformation by utilizing own wide-ranged experience and strong interpersonal skills.

Higher education (bachelor)

2015
West-Kazakhstan Engineering-Technological University (Republic of Kazakhstan - Uralsk)
Economical, Finance
2010
Atyrau Institute of Oil And Gas (Republic of Kazakhstan, Atyrau)
Technoological , Engineer-ecologist (The safety of human life and protection of environment)

Languages

RussianNative


EnglishC2 — Proficiency


KazakhA2 — Elementary


SpanishA2 — Elementary


Citizenship, travel time to work

Citizenship: Kazakhstan

Permission to work: Kazakhstan

Desired travel time to work: Doesn't matter