Ufa, www.lazurit.info
HR Specialist/Additional Office Accountant
Formation and timely submission of complete and reliable accounting information on the activities of subsidiary companies in accordance with the accounting policies of TDL.
Management of accounting and preparation of internal interim reporting on the financial and economic activities of the subsidiary.
Ensuring payroll calculations for employees of the Subsidiary Service Department and submitting data to the Central Office for accrual in the ZUP database.
Ensuring healthy and safe working conditions (for subordinates), monitoring their compliance with the requirements of legislative and regulatory legal acts on labor protection.
Control over the timely and correct execution of accounting documentation and reflection on the accounting accounts for cash discipline and merchandise flow. For other areas of accounting, he processes documentation and accepts it for accounting personally.
Preparation of statistical reporting in the time frame and manner specified for each form (P-2, P-2 short, P-4, P-4 NZ, P-1, P-3 other forms, including annual, at the request of the Statistical Authority).
Organization of accounting of property, liabilities and business transactions, incoming fixed assets, inventory and inventory, execution of the monthly payment schedule, performance of work (services), results of financial and economic activities of subsidiaries, timely reflection in the accounting accounts of transactions related to their movement.
Monitoring compliance with the procedure for processing primary and accounting documents, settlements and payment obligations, conducting inventories of fixed assets, inventory, inventory and document flow, audits of the organization of accounting and internal reporting, as well as documentary audits in the organization’s divisions.
Taking measures to prevent shortages, illegal spending of DS and inventory items, violations of financial and economic legislation.
Ensure the legality, timeliness and correctness of the execution of documents, work (services) performed, and calculations of wages for employees of subsidiaries.
Ensure the legality, timeliness and correctness of the execution of documents, work (services) performed, and calculations of wages for employees of subsidiaries.
Participation in the preparation of materials on shortages and thefts of DS and inventory items for subsidiaries, control the transfer, if necessary, of these materials to investigative and judicial authorities.
Carrying out work to ensure strict compliance with staff, financial and cash discipline, payment calendars, the legality of writing off shortages, accounts receivable and other losses from accounting accounts, the safety of accounting documents, registration and transfer in the prescribed manner to the central authority.
Providing methodological assistance to employees of subsidiary divisions on accounting, control and internal reporting issues.
Security:
timeliness and completeness of reflection of activity results in accounting accounts
compliance with warehouse, accounting and trade accounting
keeping directories of subsidiary contractors up to date
Organization of personnel records management, including military registration.
The process of organizing personnel records management includes:
familiarization with internal local acts (Regulations on remuneration, Regulations on bonuses, Internal labor regulations, Collective agreement (stored in the accounting department of the subsidiary) and other local acts) at the time of employment;
preparation of a full package of documents for the hiring, transfer and dismissal of employees.
Control the receipt of primary documentation from counterparties, incl. Bills to pay.
Drawing up applications for payment.
Monitoring the document flow of subsidiary stores.
Drawing up inventory schedules for stores and conducting inventories of inventory, fixed assets, cash, document flow in strict accordance with the rules and requirements of the Accounting Policy:
weekly (warehouse)
monthly (stores):
2 stores per month (less than 10 stores in the area)
4 stores per month (more than 10 or more stores in the area and there is an assistant)
unscheduled (shops)
Collection and verification of Commodity reports from warehouses, service departments, stores within the time frame and in the manner determined by internal orders
Organization of electronic document management of incoming invoices. Quality control of document scans (incoming invoices, contracts with customers).
Organization of sending correspondence (including via Russian Post, express delivery)
Distribution of functionality over time:
Daily functionality:
email processing
checking scans of retail contracts,
preparation (until 14:00) of applications for payment,
reception and processing of primary documentation,
personnel records management (hiring, transfer, dismissal), receiving from structural units and checking Product reports, reporting on internal memos (viewing internal memos), checking the availability of contracts with customers, credit documents.
Weekly functionality:
carrying out an inventory of warehouses (main warehouse, claims warehouse, assembled furniture warehouse) according to the procedure defined by the Accounting Policy (preparing an inventory order, signing INV-3 with financially responsible persons, calculation by the counter method, output of INV-3, INV-26, preparation of an order on the results of the inventory).
Monthly functionality:
no later than the 1st day of the month following the reporting month:
accrual of rental expenses and fixed utility costs based on lease agreements (last day of the month of the corresponding period), filling out a time sheet (all employees).
No later than the 20th day of the month following the reporting month:
checking and preparing cash documents (cash book, cashier's report) for sending to the central office (sewn). Sending to the central office according to the schedule of return vehicles
sending original supporting documents to the accounting department of the central office.